mobile onboarding system
Hiring where the work is.
Integrating where it counts.
Log every new hire record in the field and get synced up, before the first shift even starts.
Hiring season in agriculture brings enough challenges, so why add loads of paperwork? ADS Fieldhire replaces fragmented tools with one comprehensive, Datatrack-integrated platform that manages everything from a worker's first day to their return next season.
By combining self-onboarding, auto-fill ID scanning, and facial recognition for seasonal rehires, Fieldhire eliminates manual data entry and takes the administrative burden off your desk. You don't need five different services anymore, we've got you. Access everything live from any device on the internet with our browser-based platform. Let us handle the complex and tedious stuff so you can focus on the farm.
Quick to Hire. BuilT to run your entire workforce, Season after Season.
Cloud-Based Instant Onboarding
Hiring shouldn't slow down the harvest. With ADS Fieldhire, you can secure a fully signed I-9 before a worker even steps foot in the field. Workers can complete their intake on their own smartphones, use a designated a kiosk tablet, or use a supervisor's device. Because Fieldhire is completely browser-based, you can access your workforce data from any device with an internet connection anywhere you go. Your records are always synced and ready the moment you log in. By automatically extracting data from government-issued IDs like driver's licenses or passports, or rehiring with a simple facial recognition scan, the system eliminates manual data entry errors entirely. Full bilingual capabilities ensure documents are filled out correctly the first time. You are left with clean, digital records ready for approval that sync seamlessly with Datatrack and your payroll software.
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Scan: The worker scans a custom QR code on their phone or walks up to an on-site tablet. No app downloads or account creation are required.
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Fill: The system guides them through six simple steps in English or Spanish, covering their personal details, work authorization, I-9 documents, W-4, an ID photo, and your custom company forms.
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Sign: Workers sign directly on the device instead of paper, automatically capturing their electronic signature alongside the required legal consent language.
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Review: The completed file lands in your review queue. Once you approve, the formal worker record, I-9, W-4, and custom new hire packets are instantly generated for you.
Facial REcognition Rehiring & Security
The facial recognition technology in Fieldhire does more than just speed up the onboarding process. It actively protects your payroll and turns seasonal re-hiring into one swift action. When a worker has their photo taken during the intake process, the system starts by scanning your database for a match. If it recognizes a returning employee from their previous ID photo, it prompts you to re-hire them instantly. With a single tap, they are brought back into the active roster with no forms retyped. You also have the option to recognize a returning worker by their SSN, or even invite an entire returning crew back at once.
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Because Fieldhire connects perfectly with Datatrack, this feature extends even beyond the first day of work:
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One-Tap Re-hiring: Bring back proven workers instantly without forcing them to fill out redundant paperwork.
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Fraud Prevention: Workers log in and out of their daily shifts using just their face. This ensures highly accurate time tracking and stops payroll fraud entirely.
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Harvest Integration: A quick facial scan links the worker directly to their harvest activity, keeping your crop yield data and daily payroll perfectly aligned.
Compliance Monitoring & Audits
Every I-9 comes with a countdown. Every work permit has an expiration date. Fieldhire monitors both automatically. The system puts only the items that need your immediate action right in front of you, sorted by how much risk they carry. What you get is a complete look at every worker’s I-9, W-4, and work authorization status in seconds. See exactly who is incomplete, missing a signature, expiring soon, or already past due.
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The Three-Day Federal Clock: Section 2 of the I-9 carries a strict federal deadline. Fieldhire counts those three business days for every new hire and immediately flags anyone who is past due.
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Automated Reverification: When a work authorization is about to expire, the system prompts you to send the Section 3 renewal for a signature. You can easily track who has already been asked to update their status.
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One-Click Audit Binder: Be ready for any inspector. With a single click, you can generate a zipped file containing every completed I-9, its supporting document scans, and a complete manifest.
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Clear Status Counts: Status numbers are kept clearly separated. A worker who is overdue on a deadline is never grouped in with incomplete files, so you always know exactly what requires action and when.
Total Integration Across Your Entire Operation
Getting a worker onboarded is just the first step. Fieldhire is built to seamlessly connect with Datatrack and your core management software. By eliminating manual data imports and disjointed spreadsheets, you ensure that every piece of worker information flows effortlessly from the field to the front office. When systems talk to each other, you stop managing data and start managing your farm.
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Easy Badge Printing: Once a new hire is approved, their profile data is immediately available for on-site badge printing or reprinting. You can get crews badged and out into the field in minutes without retyping a single detail.
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Time and Attendance: Fieldhire connects directly with Datatrack to manage your workforce. By linking worker profiles to your time tracking, you guarantee that daily attendance is accurate and securely logged. Datatrack manages complex pay calculations an makes sure your team gets paid accurately.
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Smooth Payroll Integration: Stop moving files manually. Approved worker records, daily hours, and harvest data export straight into your payroll software. This saves your administrative team hours of busywork and eliminates costly data entry mistakes.
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Harvest and Yield Alignment: Link your workforce directly to their field activity when you use Fieldhire paired with Datatrack. This keeps your harvest numbers, piece-rate data, and daily payroll perfectly aligned, giving you a clear picture of productivity throughout the season.
Connected in the Field. Commanded from the Office.
Your back office deserves the same level of innovation as your field teams. Fieldhire organizes your entire workforce into one centralized dashboard, giving you total operational control and visibility from a single screen. Instead of digging through filing cabinets or running complex reports, you get immediate insight into exactly what needs your attention today.
Stop Managing Paperwork. Start Managing Your Season.
See exactly how Fieldhire speeds up your intake, secures your compliance, and connects your entire operation. Book a live walkthrough with our team or see how it powers the Datatrack system.